EOI - P128437 Event Organiser - FFA

EOI - P128437 Event Organiser - FFA

Closing on: Friday, August 4, 2017 - 05:30 SI - Honiara City Posted on: Fri, 08/04/2017 - 05:44

Tender Details


Oceans Partnerships Project Project Number: P128437 Event Organiser

The Pacific Islands Forum Fisheries Agency (FFA) is implementing the Ocean Partnerships for Sustainable Fisheries and Biodiversity Conservation Project (OPP) in the Western and Central Pacific Ocean region. OPP is financed by the World Bank with funds provided by the Global Environment Facility. Among other OPP activities, FFA is responsible for conducting knowledge sharing and promoting inter-regional cooperation with developing coastal States and other stakeholders globally.

As part of this work, FFA will convene a Pacific - Global Zone-based Tuna Fisheries Management Exchange (the “study tour”), whereby representatives of other regions that host tuna fisheries will be invited to visit FFA Headquarters in Honiara, Solomon Islands. Over the course of a four-day visit, participants will examine and discuss the “Pacific model” for fisheries cooperation, with a specific focus on the benefits (biological, economic and social) of zone-based management arrangements.

FFA is now seeking the services of a Consultant to assist with this activity.

Objectives of the Assignment and Scope of Work

The purpose of the Consultancy is to assist FFA in the planning, logistics and administration of the study tour. Specifically, the Consultant will be responsible for managing the process of inviting participants, managing their responses and making necessary travel and other arrangements to ensure a successful tour.

Specific activities will include:

  • Contacting identified potential participants via telephone, e-mail or other means;
  • Collating responses and providing regular reporting to FFA on confirmed and tentative attendance as well as declinations;
  • Assisting, as required, to identify alternative potential participants where declinations are received;
  • Liaising with participants and FFA’s travel provider to organise cost-effective travel itineraries;
  • Organising accommodation and ground transportation in Honiara;
  • Securing venue and catering; and
  • Other administrative tasks as agreed. Consultant’s deliverables

All logistical and administrative arrangements for the study tour to be in place by mid- November 2017.

  • FFA inputs

  •   FFA will work with the World Bank to provide the initial list of participants to be invited, as well as alternatives, as necessary
  •   FFA will provide technical material to be included in the invitations (technical promotion and description of the topics to be covered etc.).
  •   FFA will provide office space, telephone and internet access, at least during the initial phase of the consultancy.

Duration of the assignment

FFA anticipates that the consultancy will be conducted in two phases:

  •   A two-week block of full time work from FFA Headquarters to manage the initial invitation process and follow-up, while also making preliminary arrangements for other aspects (accommodation, venue, transport);
  •   A second period of part time work over the following approximately 6 weeks for necessary follow-up and action.

Key Qualifications

  •   Experience in travel planning, particularly in the Pacific.
  •   Familiarity with the FFA and its mission.
  •   Experience or understanding of catering, transportation and accommodation options and requirements in Honiara.
  •   High level written and oral communication skills.

FFA now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the services. Interested Consultants should provide information demonstrating that they have required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

  •   Qualifications and experience required for this assignment.
  •   Number of years the firm has been in consultancy services
  •   Extent of assignments completed by the firm in the last 5 years involving two or more team members. Related to each assignment, firms should provide information on the client, sector of assignment, brief description of the assignment, contract value, duration and team members.
  •   Experience in similar recent assignments (in the past 5 years).

Application Instructions

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by 17:00 on Friday 11 August 2017, Solomon Islands time UTC +11:00.

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [January 2011] (“Consultant Guidelines”), which may be found at:

setting forth the World Bank’s policy on conflict of interest. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
A Consultant will be selected in accordance with the Consultants’ Qualification Selection (CQS) method set out in the Consultant Guidelines.
Interested consultants may obtain further information at the address below from 08:30 to 17:00 on weekdays.

Pacific Islands Forum Fisheries Agency Attention: PROP Regional Coordinator
Post Office Box 629, Honiara, Solomon Islands Telephone: +677 21124, Extension: 257
Fax: +677 23995 or 200092

E-mail: peter.cusack@ffa.int