MINISTRY OF FOREIGN AFFFAIRS & EXTERNAL TRADE
Request for Expressionof Interest (EOI)
Hire Firm to Develop a Laboratory Information Management System (LIMS) for the Solomon Island’s National Public Health Laboratory to Meet ISO/ IEC 17025 International Standards
Reference No. SI – ECAT/NPHL/01/21
The EIF National Implementation Unit (NIU) at the Ministry of Foreign Affairs and External Trade is implementing EIF programme in Solomon Islands. EIF is a multi-donor programme, which supports LDCs to be more active players in the global trading system by helping them tackle supply-side constraints to trade. A project entitled ‘Solomon Islands Enhancing Capacities for Agriculture Trade’ approved by the EIF Board in March 2018 is currently in implementation. The SI-ECAT project is designed to contribute to achieving the overall goal of SIG’s National Development Strategy (2011-20) – ‘build better lives for all Solomon Islanders through targeted interventions’. To do so, the project will systematically intervene in the areas of policy/legislations related to agriculture sector; develop cassava and taro industries export base and promote value addition that help create additional livelihood opportunities and food security for the people.
With this implementation, many activities are designed and to be implemented to achieve the project goal/aim. One of the key activities under the project is to hire a firm to develop the NPHL Laboratory Information Systems to enhance its capacity to reach international benchmarks. Therefore, the NIU seeks services of a firm in order to accomplish this goal.
Deadline date for submission of EOI: 19 November 2021
Posting date: 26 October 2021
1. Objectives and Scope
Access to clean water and safe food are priority development goals of the Solomon Islands Government. Strengthening the capacity of NPHL to monitor and evaluate the microbiological contamination risks associated with food and water is of paramount importance of the ECAT project. The laboratory however lacks adequate infrastructure and Laboratory Information Management System (LIMS) to support ISO 17025 compliance. This project therefore envisions hiring a service provider or firm to upgrade the Laboratory IT Systems (software and hardware). The LIMS system will increase operational efficiency and management practices in the laboratory by reducing manual process by paper and management of all quality control documents electronically. Thus, speeding up the reporting and auditing process for ISO 17025 compliance, increased technical competency and meeting customer satisfaction.
2. Expected Procurement Components (Brief TOR\Scope of Work)
The Firm will work closely with the Director of the National Public Health Laboratory with a secondary reporting line to the NIU Coordinator and ECAT National Project Coordinator. The following main activities are expected in order to complete and deliver the required outputs:
i. Consult with relevant authorities on the current information systems and protocols for establishing a LIMs
ii. Review or assessment of existing information technology systems and laboratory systems to have a detailed understanding of the laboratory’s testing & workflows.
iii. Evaluate all potential systems and select the right LIMS for the lab
iv. Work with the SIG ICT Services technical team for the Installation of LIMS and Database Management System
v. Provide training for key laboratory personnel to operate and maintain the LIMS
vi. Provide Technical Documentation of the LMIS
• Establishment of necessary ICT equipment and LIMS at the NPHL.
• Appropriate trainings delivered to key laboratory personals
• Enhanced/upgrade NPHL accreditation capability leading to international recognition.
• Private sector to be able to use the lab for water and foods testing and have greater assurance and confidence in the calibration/ test results.
3. Special Procurement Conditions and Additional Information
The National Implementation Unit, Ministry of Foreign Affairs & External Trade invites suppliers capable of providing the services in above category(s) to submit their expression of interest.
In order to be considered as a potential supplier, interested enterprises should submit their Expression of Interest including the following information:
● brief presentation of your company including number of staff, turnover, years in business
● brief summary of legal registration – must be registered in a Pacific country
● reference list demonstrating your qualifications for participating in this possible upcoming bidding process
● other requirements, if any (e.g. client specific requirements stated in the agreement with the client)
● contact information (full name and address, country, telephone and fax numbers, e-mail address, website and contact person)
The Expression of Interest and accompanying documents must be received by (National Implementation Unit, Ministry of Foreign Affairs & External Trade) no later than 19 November 2021 on the address below.
Expressions of Interest should be sent by e-mail to the contact person below. Please indicate Ref. No.: SI – ECAT/NPHL/01/21 on all submissions.
This call for Expression of Interest does not constitute a solicitation. (National Implementation Unit, Ministry of Foreign Affairs & External Trade reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. National Implementation Unit, Ministry of Foreign Affairs & External Trade also reserves the right to require compliance with additional conditions as and when issuing the final solicitation documents. Submitting a reply to a call for EOI does not automatically guarantee receipt of the solicitation documents when issued. Invitations to bid or requests for proposals and any subsequent purchase order or contract will be issued in accordance with the rules and procedures of MFAET.
4. Ministry of Foreign Affairs & External Trade Contact Information
Ministry of Foreign Affairs & External Trade
National Implementation Unit (NIU)
Anthony Saru Building,
Mendana Avenue, P.O Box G10
Honiara, Solomon Islands
Attn: Mr. Nigel Devi, NIU Coordinator